In this guide, you will learn how to sync all of your online transitions showing with the Ready to sync status to QuickBooks or Xero. In the same way, you may use filters to sync all the failed, canceled, or any other type of transactions for any time range needed for any connected payment gateway.

Overview:

  1. What does Ready to sync mean?

  2. Steps on how to filter and sync Ready to sync transactions to your accounting

  3. Useful tips on data synchronization to your QuickBooks or Xero

What does Ready to sync mean?

Ready to sync status means that a certain transaction has not yet been recorded to your books, and in order for it to be synchronized, you need to press a few buttons in Synder.

You will see transactions with the Ready to sync status when/if:

  • You are a new user and launch Synder for the first time. Once your QuickBooks/Xero and payment platform(s) are connected, you will see 10 latest transactions from the first connected payment gateway. One transaction will be automatically synced, and the other 9 transactions will have the Ready to sync status so that you can sync them and test the functionality of Synder on a free trial.
  • You import historical transitions for synchronization into Synder. As Synder gives you full control of what historical data needs to be synced to your books, the app will import those transactions with the Ready to sync status (see how to sync historical data).

Steps on how to synchronize Ready to sync transactions to your accounting

  1. Go to Synder —> Transactions tab. Make sure you selected the correct organization in the top-left corner if you have several.
How to sync transactions in Synder
  1. Filter transactions by status – select Ready to sync.

    Note: if you have loads of transactions you will have the “Apply filter” button on the top of the page. Please click this button for the filters to apply.
    Note 2: the same way you may filter out transactions for a specific time range or from a specific payment processor.
Synder Transactions Tab
  1. Check the top-most box to select all transactions on the current page.
  2. Click Select all filtered transactions on all pages option above the table (this option will appear only when all the transactions on the page are already selected).
Sync Transactions in Synder
  1. Click the green Sync button and select Sync from the list of options.
Click the green Sync button and select Sync from the list of options

Wait until all of the transactions are showing with the green Synced status – and that’s it, all of them are now recorded in your accounting system!

Useful tips on data synchronization to your QuickBooks or Xero

  1. Change the view to 30, 50, or 100 transactions per page for convenience.
Change the view to 30, 50, or 100 transactions per page for convenience.
  1. Once you’ve selected all filtered transactions on all pages, the total number will be showing near the Sync button. This way you can double-check whether you have selected all the transactions needed.
Check if you selected all filtered transactions on all pages

That’s it!


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