Connect your Xero company to Synder
To find and connect Synder go to the Synder site and click Try Synder free to create a free account in the app and test its functionality.
The system will prompt you to connect your accounting company. Click Connect to Xero (1) and allow Synder to access your Xero company in order to set up your Pin Payments Xero integration. The only thing needed for connection is your Xero credentials.
You can add as many accounting companies as you need, to do so click the Add sign in the upper-right corner (2) and select Add QuickBooks or Xero. Synder will merely ask you which company you’d like your Pin Payments to connect to.
Connect your Pin Payments to Xero via Synder
Now you get to the Connect payment platform page where you establish the connection between your Xero company and Pin Payments account.
1 – Select Pin Payments in the dropdown
2 – Type in the name of your business
3 – Enter the secret API key from your Pin Payments. Click the link Live API key (Secret)* to open the page needed in Pin Payments, copy the live secret key from there and paste it to the app. Find out how to get your Pin Payments API Key.
4 – Click Connect. If you’re not the admin of the Pin Payments account, request access from the person in charge: instead of Connect click Invite the account owner (admin).
Note: If you have several Xero companies connected to Synder, the app will ask you which accounting company you would like to sync this Pin Payments’s transactions to. Choose the appropriate one in the dropdown and click Next.
One-click setup (preferred): start syncing your Pin Payments transactions to Xero right away
Now you have an option to go for the quick set-up option.
1 – I’m ok to start – Most of the users prefer this set of configurations for syncing their online transactions. You can adjust the most common ones right in this tab and click I’m ok to start and return to settings after if that will be needed.
The app will create a “Pin Payments Bank Account” in your Xero, it is a clearing account to store all your sales and fees in one place. Once the Pin Payments transfers the money to the bank, Synder will also record a transfer from the clearing account to your checking account in your Xero for easy reconciliation. Make sure you enabled Payouts and specified there your checking account, then the app will do the bookkeeping for you in full.
2 – Go-step-by-step – You can choose Go-step-by-step and go through detailed configuration. See the next chapter for more details.
1 – After clicking I’m ok to start you will see the list of your 10 most recent transactions from Pin Payments in the Synder Transactions tab. One transaction has been synced automatically for you. You can select more transactions and synchronize them to Xero. You can check the sync log available for any synced transaction by clicking Show details (2).
That is it, now you can synchronize your Pin Payments transactions into Xero!
Advanced setup: detailed overview of the synchronization settings
If you choose to set up Synder step by step, the configuration will be a bit more detailed. However do not worry about configuring something incorrectly at this point: you will always be able to go to the Synder settings and adjust any of them at any time.
- Sales settings
1 – In the Sales settings you are to set the account in Xero your online transactions will be stored in. The already preselected 09999 Pin Payments Bank account is a clearing account automatically created by Synder in your Xero company for storing all of your Pin Payments transactions in one place. This way the app will work correctly, so we highly recommend using it.
In the Advanced settings you also have an option to apply a default customer to all of your transactions if you do not want each and every customer name from Pin Payments to go to your Xero. In order to do this, follow these steps:
2 – set the switcher to On
3 – select the Default customer name from the list of your Xero customers in the dropdown.
- Product settings
1 – if Generic product set to No – Synder transfers over to your Xero each product name from Pin Payments, if the product name is missing in your Xero the app will create them according to the settings.
*Default name will be used only if the product name is missing.
2 – If Generic product is set to Yes – the app will replace any item name coming from Pin Payments with generic product name available in the dropdown, so all sales in your Xero will have only this exact product inside.
3 – Any missing product (in case of transferring individual names) will be associated with selected income category from Xero Chart of Accounts.
- Tax settings
You can choose to apply or not apply taxes to your Pin Payments transactions.
If this setting in On, Synder will recognize all of the tax data within your transaction and sync it to Xero properly.
If the setting is Off, Synder will put the tax amount as another product line to the transactions.
- Fee settings
1 – Your Pin Payments transactions fees will be deposited by our app to the Pin Payments Bank Account – the one that is selected for syncing your sales transactions.
2 – You can select the preferred name of the Supplier, e.g. Pin Payments or any other from the dropdown.
3 – and the Fee line account these charges will go to your Xero company.
- Payouts settings
1 – If this feature is On – reconciliation process will be quick and smooth for you. Once Pin Payments makes a money Transfer to your actual bank account, Synder creates the record of this payout in your Xero, which will match up properly with bank feeds deposit from your bank.
* If the feature is Off, the app will ignore Pin Payment payouts and you are to account for them manually.
2 – Make sure you select the Checking account in the dropdown, so that Xero could match up the transactions in the bank feed properly for you.
- General settings
Synchronize automatically ongoing transactions feature allows to automate synchronizations process. Once it is On any ongoing transaction in Pin Payments will be synced to Xero within 1 hour, and there is no need to even open the app.
If it is Off – then you are to do the synchronization manually (which can be useful while you are testing the app).
Your account is set and ready to synchronize your Pin Payments transactions to Xero. You will now see the list of the 10 most recent Pin Payments transactions from your account in the Transactions tab in Synder. Select them in bulk and click Sync – that’s all you have left to do.