1. Synder setup
  2. Sync
  3. QuickBooks Flow

Our customers have found that the most accurate way to record all Square sales, fees and refunds is to sync everything into a Square Bank Account in QuickBooks Chart of Accounts and enable payouts processing for reconciliation ready matches between Square transactions and withdrawals made to your checking.  So you basically reconcile Square deposits on your Checking account with the help of Square QuickBooks Online integration.

Step 1 

In case you don’t have an account with “Square” in it, our app will auto-create it. Check your Synder settings to make sure you have that account selected as Bank account in Sales and Fees. 

Check settings for account reconciliation

Enable the payouts feature and select your Checking account into which you deposit actual funds from Square in Transfer Funds To in order to automate the matching process.

Enable payouts and select your Checking account in the payouts tab

Step 2 

Synchronize Square transactions with QuickBooks automatically or turn on the manual mode. 

Step 3 

Open For Review list in QuickBooks Banking and click on match next to Square withdrawals. 

*Keep in mind that according to the way you set up your Square, in most cases real funds from Square are transferred to your checking account 3-7 days after the actual payment took place. 

click on match next to Square withdrawals in "For Review" list

Congratulations! You have successfully pulled in all Square data and can easily reconcile your checking account now avoiding manual data entry and having recorded all sales, fees, expenses and refunds.

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  1. Zech

    Do people typically reconcile their Square Bank account in Quickbooks? If so, what is an easy way to see the running balance in Synder so I can reconcile?

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