Synder helps to categorize transactions in your accounting platform. The app is able to get the name/sku of a product used in the transaction from the payment system and will assign that transaction to the existing product in QuickBooks in case there is an identical product name match. If there is no matching product found, you can create a product mapping to match, or the app will create a new product and assign the transaction to it.
Assigning transactions to existing QuickBooks Online products and services
In case the product name/sku in QuickBooks and in the payment system match, our app will successfully assign the transaction to the existing product and its QuickBooks category.
The app will be able to find category needed and assign the product to it (1). Also the transaction amount will go to the income account of the product (2).
(1) Category was assigned
(2) Transaction will go to this income account associated with a product, it is available in Edit product menu.
Auto-creating of products
Our app is capable of seamlessly creating products/services in your QuickBooks. In case the Product Name from the transaction was not found in QuickBooks, our app will create one according to the Product/Service Type* (1) and Product Income Account (2) you set in the Synder settings.
In case the product name is missing in the transaction, the app will insert Default Product (3) name.
* Note: the app will be able to create automatically only products with the Non-Inventory or Service types, as for Inventory products required information (Quantity on Hand and such) must be specified, but it isn’t included into a synced transaction. You will be able to change the type to Inventory on QuickBooks after the sync.
Applying a generic product name to all transactions
You can set each transaction to have the same Product Name regardless of what you have in the payment system. In order to do so, enable Generic Product setting (1) and specify the name you would like to be used in the Generic Product Name field (2).
Parsing product information from Charge description (Stripe only
If you use a Charge transaction type in Stripe and specify the name of a product in the description field, enable the setting for getting the product name from description.
Note: the app will be able to create only one product from the description field, you can specify either product name or sku, however, make sure it matches the name or sku in QuickBooks.
If product names in your payment platform and accounting system don’t match you can map them in Synder so that the app will apply transactions to existing products on the QuickBooks side based on your settings.
Let’s say you have a product “Green apple” in Stripe and in QuickBooks, it is “Apple”. To map them click on the “Add line” button – – > select “Apple” from the left drop-down (you find the list of products from your QuickBooks there) – – > type “Green Apple” in the right field. So the app will understand that the product “Green Apple” corresponds to “Apple” in QuickBooks and will search for “Apple”, will not create a new product but apply transactions to existing ones in QuickBooks.
Here we go:
Find more details about product mapping feature.