If there is one problem that most small businesses have it is that they need to record and account for all their ongoing transactions, and in some cases there are just too many of them. Synder solves this problem by letting you connect both your accounting company and your payment platform and synchronize your transactions automatically to your books without you ever having to think about it again. On top of that, Synder can help you with categorizing your sales and making your reconciliation a seamless process. This guide will help you connect your Square to your accounting company via Synder.

Overview:

  1. Connecting Your Company

  2. Square Connection

  3. Select Location

  4. Select Accounting Company

  5. Standard Setup

Step 1. Connecting Your Company

Before you connect your Square to Synder, you need to have your accounting company connected

Before you connect your Square to Synder, you need to have your accounting company connected. To do so, please click on the Plus sign and select Add QuickBooks/Xero company. Choose the accounting company you want to add and you’ll be taken to its authorization page. As soon as you connect Synder to your company, you will get to Step 2.

If you already have your accounting company connected, you can proceed to Step 2 immediately.

Step 2. Square Connection

In order to connect your Square to Synder please select Square from the dropdown and enter your Square admin credentials to verify the connection for the first time. 

Select Square from the dropdown and enter your Square admin credentials

If you have several Square locations you would need to repeat this and the subsequent steps for each Square location. 

  1. Click on the Plus sign.
  2. Select Add Payment Platform and select another location at this step.
Square Integration with QuickBooks  or Xero

Step 3: Select Location

Please select the location* associated with the transactions you would like to sync to QuickBooks/Xero at this step. Click Next.

*If you have several locations, you will be able to connect all of them by adding another Payment Platform and selecting another location on this step.

Select the location associated with the transactions you would like to sync to QuickBooks/Xero

Step 4: Select Accounting Company

If you have more than one QuickBooks/Xero company connected to your account, this is where you specify which of those companies your Square transactions will go to. If this is your initial connection and you have only 1 accounting system connected you will not see this step.

Synder Explanatory on how to connect Square to QuickBooks

Step 5: Standard Setup

After you have chosen your accounting company, you will see a pop-up window with the standard settings used by 80% of our users. Synder will create a clearing account in your accounting system where it will record all individual transactions. The payouts will be synchronized as transfers from that clearing account to your Checking account for quick reconciliation.

Moreover, it is on this step that you can choose whether you would like Synder to sync Square transactions automatically, apply taxes to transactions and payments to invoices (yes, Synder can do all that). You can adjust those settings if necessary and click I’m ok to start, or go step-by-step, fine-tuning those settings to meet your needs.

Choose Synder standard setup

If you click I’m ok to start, there is nothing else you need to do. Your ongoing transactions will be retrieved by Synder from Square and appear in the Transactions tab in Synder. You can adjust the settings later, if needed. If you prefer to go step-by-step, please refer to our Square Customization guide for the in-depth explanation of Synder settings and what they do.

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