If there is one problem that most small businesses have, it is that they need to record and account for all their ongoing transactions, and in some cases, there are just too many of them. Synder provides an accounting integration that solves this problem by letting you connect both your accounting company and your payment platform and synchronize your transactions automatically to your books without you ever having to think about it again. On top of that, Synder can help categorize your sales and expenses automatically, as well as perform reconcile your accounts in two clicks. This guide will help you connect your Square to your QuickBooks or Xero accounting company via Synder.

Overview:

  1. Start Square accounting connection from the scratch

  2. Connect Square to an already existing account

  3. One-click setup (preferred)

Start Square accounting connection from the scratch

If this is your first integration with Synder, you would need to set up your Square QuickBooks or Square Xero integration first. You can log in to the app two ways, so there are two ways QuickBooks or Xero can be connected to the app. If you are new to Synder, check out these Synder must-know things to find out how this app can help you with your Square bookkeeping.

1. Login through QuickBooks. If you log in through QuickBooks, go to the Apps tab on the left menu bar – – > Find app – – > Synder – – > click on the app, and you will be redirected to the app’s page – – > click on the Get app now button – – > Install.

In Xero, go to your Organization menu on the left – – > App marketplace – – > search for Synder – – > click on the app, and you will be redirected to the app’s page – – > click on the Get app now button – – > Allow access. An account in the app will be created as well as an organization for this Quickbooks company. Learn more about Organizations functionality management in Synder.

2. Login directly from Synder. If you create an account in the app directly from Synder.

Create Organization where QuickBooks and related payment platforms will be located.

create an account in the app directly from Synder

Select Accounting system to connect – – > Grant the permission.

Synder connection flow

Once QuickBooks is connected, you will be on Step 3 to connect a Payment Platform.

connect a Payment Platform to Synder

Connect Square to an already existing account

Now you are on Step 3, where you can connect your payment platform. If you already have your accounting company connected and you want to access this page, follow the steps below:

1. Select Organization needed at the top right
2. Go to Settings on the left menu
3. Click on the Add payment platform button

Settings for your Square integration

4. Select Square from the dropdown – – > click on the Connect button

Synder-setup-flow

After pressing on, you will be redirected to the Stripe homepage to grant your permission.

Please select the location* associated with the transactions you would like to sync to QuickBooks/Xero.

*If you have several locations, you can connect all of them by adding another Payment Platform and selecting another location on this step.

select the location associated with the transactions you would like to sync to QuickBooks

One-click setup (preferred)

Now you have an option to go for the quick set-up option. 

1 – I’m ok to start  – Most of the users prefer this set of configurations for syncing their online transactions. You can adjust the most important ones right in this tab and click I’m ok to start and return to settings later if that is required.

The app will create a “Square Bank Account” in your QuickBooks Online; it is a clearing account to store all your sales and fees in one place. Once Square transfers the money to the bank, Synder will also record a transfer from the clearing account to your checking account in your QuickBooks Online for easy reconciliation. Make sure you enabled Payouts and specified there your checking account, then the app will do the bookkeeping for you in full.

2 – Go-step-by-step – You can choose Go-step-by-step and go through detailed configuration. Please check out how to customize Square settings for more precise synchronization.

 set of configurations for syncing online transactions

Learn more about each integration:
Square and QuickBooks Integration
Square and QuickBooks Desktop Integration
Square and Xero Integration

Note: the Synder app connects as many payments or e-commerce platforms as you need.

Congratulations! Your account is set and ready to import and sync.

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