Whether you have just connected your company (see photo #1), or you are adding an additional payment system (see photo #2) you will be redirected to Step 2.

Slider image
Slider image

To get here click on My Profile in the upper right corner and go to Account.

Now you can connect your platforms with the help of PayPal QuickBooks Online integration.

Step 1 and 2: Connect PayPal

By pressing on the “Connect” button you will be redirected to PayPal to log into your account. 

Press the “Connect” button to be redirected to PayPal to log into your account

If you do not have enough permissions to connect the payment platform,, you can invite the accountant owner ( admin ) to connect the Payment platform.

We do not have any access to your bank, card, or password information.

Synder requires read-only access in order to process the transactions and import them into your QuickBooks.

Login page of PayPal
PayPal page to grant permission

After granting your permission, you will be redirected back to the app. 

Alternatively, you can go with a one-click setup form, which shows you all the basic settings that are enough to start synchronization. Click “I am OK to start” (1)  to go directly to the transactions list and start synchronization.

Click “Go step-by-step” to go through the whole setup.

“Go step-by-step” button to go through the whole setup

That’s it!

Step 3

Please select PayPal Bank Account* created by the app as a Bank account and choose the payment method you prefer (most likely PayPal)

Select PayPal Bank Account Tab

Step 4

If you would like actual product names to be brought over into your QuickBooks account leave Generic product Off (if it is On, then you will get all sales with the same generic product you specified).
Advanced settings:

Here you can select Product/Service type for products newly created by our app and the Income account (Income Category) that will be associated with the newly created products. All existing products will be categorized properly. 

Synder Product Settings Tab

Step 5: Taxes

Enable “Apply Taxes” if you would like the app to sync your taxable transactions including the tax breakdown available*.

*Tax tab can be different for US and non-US users. Find out more about the Synder tax feature.

Synder Tax Settings Tab

Step 6: Sales

Make sure you select the same Bank account that you have chosen for Sales. Select the account to categorize your PayPal fees under the Category field.

Synder Fee Settings Tab

Step 7: Expenses

Select the expense account to categorize your PayPal expenses under the Category field.

Advanced settings:
You can specify the default vendor for all your expense transactions if needed. Leave the “Apply default vendor” setting Off, if you would like actual vendor names to go through.

Synder Expense Settings Tab

Step 8: Payouts

Specify your actual Checking account here in the “Transfer funds to” field. Once you do so, the app will be able to “see” when your PayPal pays money out to your Bank and will account for this (making a transfer from clearing account to your checking). Thus the reconciliation will be highly automated.

Synder Payouts Settings Tab

Step 9:  General settings

“Synchronize Automatically”- all new transactions from your PayPal will be synced by the app automatically.

“Apply payments to unpaid Invoice/Bill” – the app is looking for a matching invoice or bill for your payment. If the app finds a matching invoice/bill – it closes it. If not – it creates a matching invoice/bill automatically according to data from payment and closes it.

“Skip synchronization for duplicated transactions ”- the app prevents recording the same transactions twice.

Synder General Settings Tab

Step 10: Start to sync!

You are ready for enabling seamless ongoing transactions synchronization by clicking on Start to Sync.

enabling seamless ongoing transactions synchronization by clicking "start to sync" button

Congratulations! Your account is set and ready to import and sync. 

Learn more about our recommended setup in the Synder setup guide.

Find how to customize your settings in PayPal and QuickBooks Online customization guide.

In case you have any questions you are welcome to contact the support team via our in-app online support chat or by email listed in the page footer. 

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  1. Andria

    Hi, I am a QuickBooks Proadvisor and I have a lot of customers who sell things online through PayPal & Shopify but need their specific products and services they sell imported into QuickBooks from the PayPal receipt of Shopify receipt. Can Synder help with posting individual products and qty’s on each invoice in QBO?

  2. Polly Sidoruk

    Hello Andria, welcome to Synder community!
    Yes, Synder will transfer quantities along with item names from PayPal into QuickBooks of your clients during the synchronization, so the inventory of your clients should be managed correctly. However, you need to make sure of the following to make the app will work properly for your clients:
    1) Make sure Shopify really transfers item names to PayPal (Synder will take data from PayPal, not Shopify)
    2) Make sure your clients’ QuickBookses have inventory items set up with item names totally identical to PayPal item names (then the app will be able to easily find items needed and apply transactions with quantities to them)
    Note: if your clients don’t have inventory items set up in their QuickBooks companies yet we recommend to export items from PayPal into excel and upload items into QuickBooks with correct starting quantities. After this the app will manage inventory 100% correctly.
    Thank you! Let us know if something is still unclear

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